Wingo NYC can work with you to create an unforgettable and successful event
Working closely with staff, volunteers and board members, we effectively engage your team in special event planning and fundraising. We know that special events must deliver a message to donors, so we create events that are meaningful and creative - and we are not afraid of first time events.
Our Services Can Include:
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Help conceptualize the in-person concert event
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Brand the event with name and logo, launching the event with strong identity and style
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Help develop messaging geared toward maximum community inclusion
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Create and manage a timeline for event fundraising, production and communications
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Create and monitor approved event revenue and expense budget, reducing costs whenever possible
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Review overall fundraising strategy including pricing, sponsor/donor benefits and live ask
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Help set-up ticketing page
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Serve as a liaison with contracted event venue and manage additional services as needed, including catering, rentals, audio-visual and staging vendors and in-kind donors
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Coordinate external chef and venue caterer to develop and cost out menu
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Implement all event promotion, including writing, designing and producing e-blasts and social media posts, typically six pre-event and one post-event eblasts
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Work with staff to identify and secure speakers and honorees (if doing), including drafting solicitation letters
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Brainstorm event content and create Run of Show
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Advise on/edit speaker, presenter and honoree scripts for live presentations; draft script for emcee and fundraising appeal
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Manage run-through rehearsals with all speakers
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Help engage board and staff in promoting the event/campaign
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Event web banner for organization website
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Create and brand event registration/ticket page
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Event letterhead, envelope and mailing label
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Individual sponsor appeal
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Corporate sponsorship appeal
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Host committee appeal
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Print and digital event invitation
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Eblast template and Social Media campaign
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Printed program or virtual journal
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Step and Repeat
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Signage for day of event
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On-site event fundraising collateral
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Event slideshow/program slides
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Create timeline for individual and corporate fundraising appeals
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Provide tools to screen and rate donor list to identify sponsorship asks and event fundraising prospects, as well as potential board members, event leadership, cultivation event hosts, connectors, and donors who need a personal visit to cultivate, solicit or steward their gift
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Write and design event sponsorship appeal including ask template and event pledge form with recognition and benefits
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Follow-up sponsorship asks and ensure benefits are fulfilled
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Engage event co-chairs, honorees, host committee and board members in fundraising for and promoting the event
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Conceptualize and coordinate onsite fundraising (reverse auction, text to give)
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Research, recommend and help implement ticketing and reverse auction software, if needed
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Create and manage the revenue tracker we will use to track (and share) all event income, RSVP’s, and sponsor benefits
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Plan and implement a host committee kickoff event or call
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Oversee all on-site logistics and F&B management
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Coordinate on-site registration and distribution of event materials.
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With staff, coordinate visuals, room décor and technical set-up with venue
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Maintain guest list
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Coordinate event-seating meeting and day of seating changes
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Train and manage volunteers and/or staff for day of event activities
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Manage post event debrief and advise on follow up strategies
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Assist with sponsorship and night of payment reconciliation
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